Services
Fourteen services, one coordinated plan
Book a full-service package or a single service. Every engagement starts with a written scope so you know exactly what is included before anything is confirmed.
Corporate Events
End-to-end management of company meetings, client receptions, team offsites and annual gatherings, from first brief to post-event reporting.
- Venue sourcing & contracts
- Run-of-show production
- Registration & guest flow
- On-site event management
Wedding Planning
Full-service and partial planning for ceremonies and receptions, coordinating every supplier so the day runs calmly and on schedule.
- Budget planning
- Vendor selection
- Design & styling direction
- Rehearsal & day-of coordination
Birthday Events
Milestone birthdays and family celebrations planned around your guest list, venue and budget, with a clear timeline you can follow.
- Theme development
- Venue & catering booking
- Decor installation
- Entertainment scheduling
Conference Management
Multi-session conferences and summits, including speaker logistics, agenda management, AV production and delegate communications.
- Agenda & session planning
- Speaker logistics
- Badging & check-in
- AV and technical production
Product Launches
Launch moments designed to present your product clearly, with staging, lighting and guest experience built around the reveal.
- Concept & staging design
- Press and guest invitations
- Demo area planning
- Content capture coordination
Trade Shows
Exhibition planning and booth logistics so your team arrives prepared, installs on time and leaves with a clean breakdown.
- Booth design coordination
- Shipping & drayage planning
- Install and dismantle
- Staffing schedules
Private Events
Intimate dinners, anniversaries and private receptions arranged with discretion and careful attention to hospitality details.
- Guest list management
- Menu planning support
- Discreet on-site staffing
- Transport coordination
Decoration Services
Decor concepts, floral direction, draping and tablescapes developed to match your venue and delivered by vetted installers.
- Mood boards & renders
- Floral & centrepiece design
- Draping and backdrops
- Install and strike
Stage & Sound
Stage builds, audio systems and lighting design specified for your room size, audience and programme requirements.
- Stage & set construction
- Line-array and speech audio
- Lighting design
- On-site technicians
Photography & Videography
Coordination of professional photo and video coverage, with shot lists agreed in advance and clear delivery timelines.
- Coverage planning
- Shot list preparation
- Multi-camera coordination
- Delivery scheduling
Entertainment Booking
Booking and contracting of bands, DJs, hosts and performers, including technical riders and green-room requirements.
- Artist sourcing
- Contract & rider handling
- Sound check scheduling
- Backup performer planning
Catering Coordination
Menu planning, tastings and service timing with caterers, including dietary requirements and beverage service.
- Menu curation
- Tasting coordination
- Dietary & allergen tracking
- Service timing plan
Venue Selection
Shortlisting, site visits and contract review so you choose a venue that fits your capacity, budget and accessibility needs.
- Requirement brief
- Site visits & reports
- Rate negotiation support
- Contract review
Custom Event Planning
A tailored scope for events that do not fit a standard package, including multi-day programmes and multi-city schedules.
- Discovery workshop
- Bespoke scope & budget
- Dedicated planner
- Post-event review
How we scope work
What is included, and what is estimated
Planning fees cover our time and coordination. Supplier costs — venue, catering, decor, technical crew — are quoted separately and passed through at the price we are invoiced.
Fixed planning fee
Agreed upfront based on the scope, event size and the number of coordination days required.
Supplier estimates
Quoted per supplier and confirmed once you approve. Estimates are marked clearly in your proposal.
Change requests
Any change affecting cost is re-quoted in writing before we commit to it on your behalf.
Get in touch
Not sure which services you need?
Send us the outline of your event and we will recommend a scope that fits your budget.
support@elingtonevent.com|1650 Market Street, Suite 3600, Philadelphia, PA 19103